Dear Exhibitor,

Thank you for supporting IATA’s 2011 AVSEC World!

Below you will find some important and time sensitive information for your preparations in regards to the upcoming event.  Please note that there are a number of links to click, which will detail more information in PDF documents and websites.

AVSEC World Conference & Exhibition

Exhibitor Checklist and Quick facts: CLICK HERE

Payment for Exhibit Space

At this time you should have received your invoice. If this is not the case, please email iata@worldtek.com. Please note that payment is due upon receipt of the invoice. Onsite event management reserves the right to withhold set up of space and access to the exhibition area for those whose invoices have not been paid in full. If you have pay by bank transfer, please provide the bank transfer confirmation so that we can identify your payment and apply to your invoice.

Event Registration and Hotel Reservations

  • Be sure to register for following applicable passes as well as secure your hotel reservations online at https://ems.resrunner.com/AVSEC11
  • It is highly recommended that you register and book your hotel reservation IMMEDIATELY.  This is an extremely busy time in Amsterdam, and we anticipate our secured rooms to be filled up much earlier than normal – most likely by mid-end July.

Hotel Information:

Hotel Novotel Amsterdam City

Europaboulevard 10

1083 AD Amsterdam, Netherlands

020 5411123

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Holiday Inn Amsterdam

De Boelelaan 2

1083 HJ Amsterdam

31-20-6462300

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Mercure ann de Amstel

Joan Muyskenweg 10

1096 CJ – AMSTERDAM

(+31)20/6658181

Exhibitor and Sponsor Passes

  • Total of complimentary passes are 2 per booth or per contract. Select “Attendee Type” of Exhibitor/Sponsor and enter “Discount or Promo Code” supplied to you with your invoice.
  • Additional Exhibitor Passes can be obtained at USD $1795 + VAT. Select “Attendee Type” of Exhibitor/Sponsor.

** All Exhibitor passes will be allowed to attend the AVSEC World conference sessions, exhibition and all evening functions.

Show Contractors and Booth Orders

  • The Works BV has been designated as the show contractor for AVSEC World 2011. Please reference their online exhibitor manual for all stand or booth order forms and details.
  • The Works Exhibitor Manual will be provided to you directly from The Works by July 10.

Shipping

European International Fairs is our preferred freight forwarder for AVSEC World 2011. To access the shipping forms and information please CLICK HERE

Build-up

  • Sunday, 2 October:  11:00 – 22:00

Exhibitor Move In

  • Monday, 3 October:  09:00 – 22:00

Breakdown

  • Thursday, 6 October:  13:30 – 22:00

Above schedule is subject to change, but all contacts will be notified.

**Exhibitors are not allowed to start disassembling their stands before 13:30 on the last day of the conference & exhibition due to safety and experience of other delegates. Since the exhibit hall is located in the main traffic area of The RAI, this rule will be strictly enforced. Should any exhibiting company break this rule, a USD $500 penalty fee will be charged to their 2011 contract or to their 2012 contract.

Transportation

Map of Area

How do I get from the RAI Convention Centre to the Airport?

  • TAXI: A taxi from the RAI to Schiphol Airport takes approximately 15 minutes (outside of rush hour) and costs I am not sure but I think about € 40,00
  • TRAIN: A train from the RAI to Schiphol Airport takes approximately 10 minutes (outside of rush hour) and costs one way around € 5,- and same day return around € 9,-

How do I get from Amsterdam City Centre to the airport?

  • TRAIN: By train from Central Station, takes approximately 20 minutes and costs one way around € 7,- and same day return around € 13,-
  • TAXI: A taxi from the city centre to Schiphol Airport takes approximately 30 minutes (outside of rush hour) and cost around € 50,-

How do I get from Amsterdam city Centre to The RAI?

  • METRO: 50 or 51
  • TRAM: tram 4

Key Conference Contacts

Hotel Reservations:

Amsterdam RAI

Maartje Janssen

Phone: +31 20 549 1927

Email: m.janssen@rai.nl

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Event Operations/Logistics:

Jill Schaefer

Phone: +1-858-385-7887

Email: jill.schaefer@worldtek.com

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Event Sales:

Michael Huntington

Telephone: +1-450-715-1313

Email: huntingtonm@iata.org

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Show Contractor:

Linda Wenmaekers

The Works Events BV
Telephone: +31 46 44 20 517
Email: linda@theworksevents.com

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Shipping Contractor:

Jonathan Kidd

European Fairs International
Telephone: +44 1732 860330
Email: jonathan.kidd@european-intl.com